Editing saved quote
Summary
Total excl. VAT€0.00
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Catalog

Rental items and services, drag to reorder
Rental Catalog
Click any name, price or note to edit it · Enter saves · Esc cancels · Tab moves to the next cell
ItemCategoryOwnerStock 1 day1 week1 month Notes
Service Catalog
ServicePer hourPer dayNotes

Quotes

Invoices

Projects

Projects
CodeProjectClientTypeStatusLinked docsHours usedBudget usedDesk

Time

Overview
Hours
Billable
On client projects
By project
By person
By category
Tasks

Expenses

By categorycost to the business
By projectcost to the business
Ledger

Prep list

Equipment checklist generated from a saved quote
Pick a saved quote above, then Generate.

Rate Check

Monthly take-home
per person, after SSC, rent, expenses & income tax — spread across the year
Rate needed for €/month take-home
/ hour · break-even /h
Real € / hour worked
take-home ÷ every hour worked, billable or not — you bill
Monthly salary
per person, before income tax
Per person net
per year, before income tax
Total net
per year, after SSC, rent & expenses
Per person gross
per year, before expenses
Gross total
per year, target revenue + rental
Where the money goesper year, whole business
Assumptions
How many weeks a year we're actually working each — billable and non-billable time
Headcount sharing the income
Total hours worked, not just billable
Working days in a typical week
Fraction of total hours that are billable — default 2/3
The target rate being tested
Per person, per week — SSC total assumes a fixed 52-week year
Studio/workshop, monthly
Other expenses (€ / year)
Add or remove line items — the total feeds the breakdown
Total other expenses
Revenue & cost breakdown
Billable hours per person, over the year
Target revenue billable hours × people × rate
Equipment rental
Rental income is added on top of target revenue and counts as gross income; the re-invested share is an expense below
Rental income, as % of target revenue%
% of rental income re-invested%
Gross total target revenue + rental income
Equipment re-investment % of rental income
SSC total 52 wk × SSC × people
Rent total rent × 12
Other expenses from Assumptions
Expenses subtotal
TOTAL net gross − expenses
Per person
Income tax — Malta single rates 2026
Per person, on /year: gross per person minus equipment re-investment and other expenses (rent and SSC not deducted). You fall into exactly one bracket, highlighted below
Chargeable income (€)RateSubtract
Income tax per person effective
Hours → Days → Weeks → Months
UnitBillableNon-billableTotal
Rate cardNot saved — a local what-if scratchpad
Hour / day / week rates
€ / hour flat from Assumptions
Unit@ h/day@ h/day
Day
Week
Work backwards
How many hours/days does a project budget buy, at the €/hour above?
Budget € at h/day
Hours it buys
Days it buys
Hours builder
Add a line per day length — e.g. 2 × 8h, 1 × 12h, plus any flat extra hours — to total up a mixed job
Total hours
Total cost at the €/hour above
Job result
Total excl. VAT€0.00

Save quote

Cloud snapshots

Daily automatic backups in Supabase (newest 30).

Browse opens a snapshot read-only to look up or copy old info — it never changes your live data.

Browsing snapshot
🔒 Viewing the past. View opens a document read-only to read or copy from. Restore adds that single document back to your saved list — nothing else is ever overwritten.
Add Rental Item
Prices (leave blank if period not available)
Payments
Quote status
Settings
Apps Script web app URL
In the “LATE Tracking Sync” Apps Script: Deploy → New deployment → Web app, execute as Me, access Anyone, then copy the URL ending in /exec. The script only runs for a signed-in team member. Full steps: apps-script/README.md.
New project
The 2-digit year the job happens, then 3 letters for the job — e.g. 26GEO
Add person
As written in calendar brackets: [Malc/Ton]
Every address this person uses (work, personal…): matches calendar invites, files they scan into Drive and receipts they forward to receipts@.
Only these show up when picking a rate for this person’s hours.
Internal cost of an hour, not the billing rate. Each rate applies from its date until the next one.
Edit hours
More
Add expense
Type any two of net / VAT / gross (or one of them and the rate) — the rest fills in.
VAT rates & categories
Malta: 18% standard; 12%, 7%, 5% and 0% reduced — MTCA, “VAT Rates”.
From the VAT Act (Cap. 406), Tenth Schedule item 3: tobacco, alcohol, art & antiques, cars/boats/aircraft (incl. hire and running costs), entertainment & hospitality, staff transport & entertainment. Goods vans are not blocked. Accountant to confirm.
Every box of the MTCA Profit and Loss Account has a built-in category. Your own categories below go on an “own line” (the form’s 7 free lines, boxes 27–33) unless you give them a box — at year end the Profit and loss card helps you choose which stay own lines. Capital items aren’t expenses there — the accountant turns them into depreciation (box 24).
Rates & team defaults
What an hour of each kind of work costs Late (not what the client pays). The rates are the categories: each person can have their own price per category in their profile; the team default here applies to anyone without one, and Default covers every category a person has no price for. Rename or add categories in Settings → Time tracking.
Add Service
Quoted hours of this service count towards this category in the job result
Your Quote